|
ConAdian, 1994 Worldcon |
||
|
Financial Presentation for year ending 1 August 2004 |
||
|
for the Business Meeting at the 2004 Worldcon |
||
|
prepared August 29, 2004 by Bruce Farr, CPA |
||
|
Accounts are kept in Canadian dollars |
||
|
and restated as USD for convenience, using |
CAD |
USD |
|
2 August 2004 exchange rate. (Note 2) |
$1.0000 |
$0.7526 |
|
Income |
||
|
No reportable operting income |
||
|
Expenditures |
||
|
Grants to Canadian conventions - Travel |
$2,897 |
$2,181 |
|
Grants to Canadian conventions - Other |
$931 |
$700 |
|
Misc. board costs, postage, PO Box |
$5 |
$4 |
|
Total Expenditures |
$3,833 |
$2,885 |
|
Assets |
||
|
Chequing Account |
$920 |
$693 |
|
Savings Account (net of non-reportable interest) |
$30,891 |
$23,249 |
|
Total Assets (Note 1) |
$31,812 |
$23,941 |
|
Notes |
||
|
1. This balance is net of interest earned by ConAdian after the 2004 Worldcon. Per the provisions of WSFS Constitution 2.9.4, such interest is not considered part of ConAdian's WSFS reporting obligation. |
||
|
2. Exchange rate obtained from http://www.oanda.com/ |
||
08/04/04
LACON III FUNDS
==================
|
09/01/97 |
OPENING |
From LACON |
64446 |
|
10/23/97 |
PROJECTS |
SFOHA SUPPORT:5 YEAR |
-100.0 |
|
01/06/98 |
PROJECTS |
TAFF DONATION - BULMER REPORT |
-500.0 |
|
01/26/98 |
PROJECTS |
S. GOLDBERG MEMORIAL: HAR MUDD COLLEGE -500.0 |
|
|
01/26/98 |
PROJECTS |
1964 LEIBER SPEECH TRANS |
-25.00 |
|
01/26/98 |
PROJECTS |
1964 BAYCON TAPES TRANSFER |
-113.0 |
|
02/17/98 |
PROJECTS |
FAN GALLERY |
-452.2 |
|
05/03/98 |
PROJECTS |
TAFF - TUDOR REPORT |
-500.0 |
|
06/22/98 |
PROJECTS |
DONATION TO ASIMOV LECTURESHIP FUND |
-1000 |
|
10/18/98 |
PROJECTS |
ROTSLER AWARD |
-300.0 |
|
10/20/98 |
EQUIPMENT |
RADIOS |
-3327 |
|
10/20/98 |
PROJECTS |
X PRIZE DONATION |
-500.0 |
|
11/18/98 |
PROJECTS |
ROTSLER AWARD |
-229.5 |
|
11/18/98 |
PROJECTS |
ROTSLER AWARD |
-49.85 |
|
11/24/98 |
PROJECTS |
EATON CONFERENCE |
-3000 |
|
01/08/00 |
PROJECTS |
ROTSLER AWARD |
-300.0 |
|
01/08/00 |
PROJECTS |
TAPE TRANSCRIPTION |
-25.00 |
|
02/16/00 |
PROJECTS |
COPY LASFS HISTORY PIX |
-64.95 |
|
02/16/00 |
PROJECTS |
GARY BOOKS TO NESFA |
-38.01 |
|
04/26/00 |
PROJECTS |
GARY BOOKS TO BALTIMORE |
-14.41 |
|
04/29/99 |
PROJECTS |
FFANZ REPORT - 2 LOONIES |
-500.0 |
|
05/26/00 |
PROJECTS |
GARY BOOKS TO NESFA |
-210.5 |
|
05/29/99 |
PROJECTS |
CUFF REPORT - SPENSER |
-500.0 |
|
05/29/99 |
EQUIPMENT |
NEW MC/VISA MACHINE |
-1483 |
|
09/18/99 |
PROJECTS |
FAN GALLERY |
-298.2 |
|
10/17/99 |
PROJECTS |
FAN GALLERY |
-30.23 |
|
12/03/99 |
PROJECTS |
TAFF REPORT - ROBERTS |
-500.0 |
|
12/24/99 |
PROJECTS |
GUFF REPORTS:FOYSTER, GUNN, HARVEY, HAUS |
-2000 |
|
05/31/00 |
PROJECTS |
CUFF report |
-500.0 |
|
09/23/00 |
PROJECTS |
Gary Books and labels |
-130.1 |
|
09/23/00 |
PROJECTS |
Fan Gallery |
-28.10 |
|
10/12/00 |
PROJECTS |
DUFF - Janice Gelb |
-500.0 |
|
10/16/00 |
PROJECTS |
Fan Gallery |
-37.28 |
|
11/15/00 |
PROJECTS |
Gary Books |
-51.45 |
|
11/15/00 |
PROJECTS |
Rotsler Book |
-466.6 |
|
02/19/01 |
PROJECTS |
Gary Books |
-25.28 |
|
05/11/01 |
PROJECTS |
Nebula Banquet |
-115.7 |
|
01/19/01 |
PROJECTS |
CUFF Report |
-500.0 |
|
05/11/01 |
PROJECTS |
Nebula Banquet |
-378.0 |
|
06/19/01 |
PROJECTS |
Friends of Griffith Park Observatory |
-500.0 |
|
07/17/01 |
PROJECTS |
Gary Books |
-13.50 |
|
07/17/01 |
PROJECTS |
Retro Hugo packing |
-30.00 |
|
09/28/01 |
PROJECTS |
Rotsler Award 2000 |
-300.0 |
|
11/01/01 |
PROJECTS |
Cases for Fan Gallery |
-792.0 |
|
12/17/01 |
PROJECTS |
Gary Books |
-14.43 |
|
12/17/01 |
PROJECTS |
History Exhibit cases |
-652.9 |
|
01/13/02 |
PROJECTS |
Fan Gallery |
-95.67 |
|
02/18/02 |
PROJECTS |
Rotsler Award 2001 |
-300.0 |
|
03/23/02 |
PROJECTS |
GUFF report |
-500.0 |
|
04/27/02 |
PROJECTS |
Fan Gallery, CDs |
-618.2 |
|
06/18/02 |
PROJECTS |
Gary Books shipping |
-59.68 |
|
06/18/02 |
PROJECTS |
Worldcon History shipping |
-92.37 |
|
07/19/02 |
PROJECTS |
BEP pix shipping |
-76.26 |
|
08/20/02 |
PROJECTS |
Gary Books shipping |
-125.0 |
|
09/16/02 |
PROJECTS |
Art Show hangings |
-2348 |
|
11/18/02 |
PROJECTS |
SF History |
-233.2 |
|
11/21/02 |
EQUIPMENT |
Radio batteries |
-237.1 |
|
12/20/02 |
EQUIPMENT |
Baggies for art show |
-300.0 |
|
12/20/02 |
PROJECTS |
SF History |
-100.3 |
|
01/09/03 |
PROJECTS |
Fan Gallery |
-223.4 |
|
06/10/03 |
PROJECTS |
ConJose |
-3934 |
|
06/24/03 |
PROJECTS |
Blood pins |
-500.0 |
|
06/24/03 |
PROJECTS |
Web hosting |
-250.0 |
|
06/24/03 |
PROJECTS |
Web hosting |
-1500 |
|
08/14/03 |
PROJECTS |
Fan Gallery |
-212.0 |
|
09/01/04 |
PROJECTS |
Transfer to LACON IV |
-31144 |
|
Report on use of excess funds from LoneStarCon II |
||
|
reported to WSFS 7/31/03 |
1,592.00 |
|
|
Bouchercon seed |
15,000.00 |
|
|
16,592.00 |
||
|
ALAMO representatives at conventions |
||
|
Smofcon |
716.03 |
|
|
WorldCon 2003 |
500.00 |
|
|
World Fantasy 2003 |
901.11 |
|
|
Nebulas 2004 |
1,500.00 |
|
|
BosCon 2004 |
750.00 |
|
|
WorldCon 2004 |
485.90 |
|
|
BoucherCon 2003 |
1,500.00 |
6,353.04 |
|
Grants to Conventions |
||
|
AggieCon |
4,000.00 |
|
|
Con DFW |
500.00 |
|
|
Left Coast Crime 2005 |
5,000.00 |
9,500.00 |
|
Other Expenses |
||
|
Annual meeting |
336.58 |
|
|
Strategic Planning Session |
3,226.50 |
|
|
Web Site |
131.40 |
|
|
Bank Fees |
84.00 |
3,778.48 |
|
Total expenses |
19,631.52 |
|
|
balance of funds 7/31/04 |
-3,039.52 |
|
Victorian Science Fiction Conventions Inc |
Reg No: A0034011X |
|||
|
T/A AUSSIECON THREE, 57th WORLD SCIENCE FICTION CONVENTION INC |
||||
|
STATEMENT OF AFFAIRS as at 30 June 2004 |
|
|||
|
Presented to the Business Meeting of the 62nd Worldcon |
||||
|
Boston, September 2004 |
||||
|
Balance Sheet |
||||
|
AUD |
USD |
|||
|
Surplus held in Trust |
13,219.90 |
9,518.33 |
||
|
Mark Protection Committee |
-4,667.00 |
-3,360.24 |
||
|
8,552.90 |
6,158.09 |
|||
|
Dispersment of Surplus |
||||
|
|
||||
|
|
Grants to conventions |
0.00 |
||
|
Fan Projects |
400.00 |
288.00 |
||
|
Grants to Conventions (WFC 2006) |
3,110.40 |
2,239.49 |
||
|
3,510.40 |
1,825.41 |
|||
|
Surplus held in Trust at 30 June 2004 |
5,042.50 |
2,622.10 |
||
Chicon 2000
Final Statement of Financial Condition
Summary of Revenue and Expenses
|
Memberships |
$680,701 |
|
Dealers’ Tables |
42,500 |
|
Art Show Revenue |
18,666 |
|
Advertising and Sponsorships |
34,204 |
|
Royalties |
10,764 |
|
Investment Income |
29,282 |
|
Contributions and Pass-Along Funds |
33,154 |
|
Miscellaneous |
4,051 |
|
TOTAL REVENUE |
$853,322 |
|
Administrative Expenses |
$97,351 |
|
Guest of Honor Expenses |
28,087 |
|
Publications |
94,401 |
|
At-Con Expenses |
265,581 |
|
WSFS Activities |
8,338 |
|
Staff Reimbursements |
126,121 |
|
Facilities Charges and Labor |
132,543 |
|
Miscellaneous Expenses |
14,444 |
|
TOTAL EXPENSES |
$766,856 |
|
SURPLUS |
$86,466 |
Disbursement of Surplus Funds
|
WSFS Mark Protection Committee Contribution |
$1,467 |
|
Pass-Along Funds: |
|
|
Millennium Philcon |
6,000 |
|
Con José |
6,000 |
|
Torcon 3 |
20,000 |
|
Noreascon Four |
6,750 |
|
InterAction |
9,500 |
|
L.A.Con IV |
600 |
|
Other Donations: |
|
|
Bucconeer [Student Science Fiction Contest] |
8,100 |
|
ISFiC Press |
8,200 |
|
ISFiC (in trust for future Chicago Worldcon bid) |
4,450 |
|
Phandemonium, Inc. [Capricon] |
4,100 |
|
DucKon |
4,100 |
|
MSFFA [To Be Continued] |
1,750 |
|
Voices for Illinois Children |
1,300 |
|
Partial Refund of Bid Committee Dues |
4,149 |
|
TOTAL DISBURSEMENTS |
$86,466 |
|
BALANCE ON HAND |
-0- |
The Millennium Philcon
|
Income Statement Cumulative through 8/1/04 |
|
||||||||
|
|||||||||
|
|||||||||
|
|||||||||
|
Ad Sales |
20,250.00 |
|
|||||||
|
Art Show |
15,883.00 |
|
|||||||
|
Asset Sales - Not Ord. Course |
1,550.00 |
|
|||||||
|
Contributions Income:Unrestricted |
2,100.00 |
|
|||||||
|
Dealers |
56,741.00 |
|
|||||||
|
Interest Income |
19,535.00 |
|
|||||||
|
Memberships |
142,042.24 |
|
|||||||
|
Memberships:At-con |
188,019.80 |
|
|||||||
|
Memberships:Attending Nonvoting Member |
55,811.90 |
|
|||||||
|
Memberships:Bucconeer Vot'g Memb Conversion |
118,818.12 |
|
|||||||
|
Memberships:Conversion/ Not Presupporter |
1,950.00 |
|
|||||||
|
Memberships:Converted/ Bucconeer |
18,990.00 |
|
|||||||
|
Memberships:Day Memberships |
150.00 |
|
|||||||
|
Memberships:Program Participants |
11,130.00 |
|
|||||||
|
Memberships:Publishers |
2,380.00 |
|
|||||||
|
Memberships:Supporting Memberships |
800.00 |
|
|||||||
|
Memberships:Uncategorized |
63,362.86 |
|
|||||||
|
Memberships:Voting Membership |
86,490.00 |
|
|||||||
|
Memberships: Total |
689,944.92 |
|
|||||||
|
Misc Income |
2,580.65 |
|
|||||||
|
Miscellaneous Income:Hand. Access Device |
700.00 |
|
|||||||
|
Pass Along Income |
26,542.54 |
|
|||||||
|
Resale of Hotel Services |
10,387.10 |
|
|||||||
|
Sales |
20.00 |
|
|||||||
|
Convention Merchandise Sales |
89.00 |
|
|||||||
|
GoH Book Sales |
6,770.03 |
|
|||||||
|
Sales:Lapel Pins |
35.00 |
|
|||||||
|
Sales:Misc |
2,909.50 |
|
|||||||
|
Sales:Subcontractor Fee |
7,500.00 |
|
|||||||
|
Sales:Tee Shirts |
180.00 |
|
|||||||
|
Sales:To Members |
815.00 |
|
|||||||
|
Sales Total |
18,318.53 |
|
|||||||
|
Uncategorized Income |
110.00 |
|
|||||||
|
Total Revenue |
864,642.74 |
|
|||||||
|
|||||||||
|
Expenses |
|
||||||||
|
|||||||||
|
Awards |
1,104.43 |
|
|||||||
|
Baby Sitters |
12,740.00 |
|
|||||||
|
Bank Charge |
142.00 |
|
|||||||
|
Bank Service Charges |
8,334.54 |
|
|||||||
|
Banking Expense |
274.54 |
|
|||||||
|
Maintenance Fee |
63.30 |
|
|||||||
|
Bank Charge Total |
8,814.38 |
|
|||||||
|
Business Exp |
667.98 |
|
|||||||
|
CC Fee |
139.53 |
|
|||||||
|
Contract Labor |
27,724.25 |
|
|||||||
|
Copying |
1,574.63 |
|
|||||||
|
Discount |
897.93 |
|
|||||||
|
Equipment Rental |
101,800.66 |
|
|||||||
|
Events:Film/Video/Anime:Film |
887.50 |
|
|||||||
|
Events:Tech |
1,797.48 |
|
|||||||
|
Exhibition |
19.00 |
|
|||||||
|
Exhibition:Art Show |
426.80 |
|
|||||||
|
Facility Rental:Courtyard by Marriott Rental |
158.46 |
|
|||||||
|
Facility Rental:Hilton Garden Inn |
1,272.24 |
|
|||||||
|
Facility Rental:Loews |
894.80 |
|
|||||||
|
Facility Rental:Marriott |
42,000.38 |
|
|||||||
|
Facility Rental:Penn. Convention Center Rental |
254,842.65 |
|
|||||||
|
Facility Charges Total |
299,168.53 |
|
|||||||
|
Food & Beverage |
13,076.99 |
|
|||||||
|
Fuel |
88.00 |
|
|||||||
|
GoH per Diem Payments |
2,500.00 |
|
|||||||
|
Gratuities, Cash |
1,267.87 |
|
|||||||
|
Gratuities, Other |
40.16 |
|
|||||||
|
Hospitality |
29.99 |
|
|||||||
|
Insurance |
6,700.00 |
|
|||||||
|
Interchange |
261.19 |
|
|||||||
|
Int Paid |
40.00 |
|
|||||||
|
Internet Domains |
420.00 |
|
|||||||
|
Legal-Prof Fees |
2,124.80 |
|
|||||||
|
Licenses and Permits |
420.00 |
|
|||||||
|
Managers Meetings |
1,591.41 |
|
|||||||
|
Meals & Entertn |
85.00 |
|
|||||||
|
Member Refunds |
95,850.00 |
|
|||||||
|
Member Services:Registration:Registration Forms |
262.00 |
|
|||||||
|
Misc |
11,763.18 |
|
|||||||
|
Other Rental |
6,561.00 |
|
|||||||
|
Parking |
333.00 |
|
|||||||
|
Party Expenses |
2,521.23 |
|
|||||||
|
Photography |
138.60 |
|
|||||||
|
Postage |
22,350.75 |
|
|||||||
|
Postage and Delivery |
47.02 |
|
|||||||
|
Postage Total |
22,397.77 |
|
|||||||
|
Printing |
53,355.46 |
|
|||||||
|
Programming |
700.00 |
|
|||||||
|
Publications |
3,604.35 |
|
|||||||
|
Publications:Envelopes |
2,238.05 |
|
|||||||
|
Publications:Labels |
106.90 |
|
|||||||
|
Publications:Phlash |
306.55 |
|
|||||||
|
Publications:Progress Reports |
9,089.88 |
|
|||||||
|
Publications Total |
15,345.73 |
|
|||||||
|
Publicity:Advertisements |
8,178.08 |
|
|||||||
|
Publicity:Banner |
66.12 |
|
|||||||
|
Publicity:Flyers |
615.56 |
|
|||||||
|
Publicity Total |
8,859.76 |
|
|||||||
|
Ribbons |
2,270.14 |
|
|||||||
|
Royalty Advance |
1,500.00 |
|
|||||||
|
Secretary |
172.44 |
|
|||||||
|
Storage Rental |
2,597.62 |
|
|||||||
|
Supplies |
3,845.52 |
|
|||||||
|
Supplies:General |
2,285.92 |
|
|||||||
|
Office Supplies |
175.25 |
|
|||||||
|
Office Supplies:Badges |
3,626.65 |
|
|||||||
|
Office Supplies:General Office Supplies |
4,293.33 |
|
|||||||
|
Office Supplies:Paper |
28.87 |
|
|||||||
|
Office Supplies:Toner Cartridges/ Ink |
448.06 |
|
|||||||
|
Supplies Total |
14,703.60 |
|
|||||||
|
Support Services:Logistics |
1,921.93 |
|
|||||||
|
Support Services:Logistics:Storage |
866.06 |
|
|||||||
|
Support Services:Logistics:Truck Rental |
599.02 |
|
|||||||
|
Support Services:Logistics Total |
3,387.01 |
|
|||||||
|
Support Services:Office Equipment:Computers |
389.00 |
|
|||||||
|
Tax, Business:State Sales Tax |
194.12 |
|
|||||||
|
Telephone |
1,108.44 |
|
|||||||
|
Tolls |
16.30 |
|
|||||||
|
Transaction Fee |
1,364.54 |
|
|||||||
|
Travel |
663.28 |
|
|||||||
|
Travel & Ent:Entertainment |
287.50 |
|
|||||||
|
Travel & Ent:Travel |
1,225.26 |
|
|||||||
|
Travel Total |
2,176.04 |
|
|||||||
|
Uncategorized Expenses |
9,787.25 |
|
|||||||
|
Vice Chair Admin |
202.51 |
|
|||||||
|
WSFS |
2,225.00 |
|
|||||||
|
WSFS:Hugo Awards |
6,549.26 |
|
|||||||
|
WSFS:Service Mark |
2,100.00 |
|
|||||||
|
Total Expenses |
755,239.51 |
|
|||||||
|
|||||||||
|
Net Income Before Adjustments and Pass Along to Future Worldcons |
109,403.23 |
|
|||||||
|
|||||||||
|
Deduct Post-con Interest |
2,286.80 |
|
|||||||
|
|||||||||
|
Adjusted Net Income for Calculation of Pass Along |
107,116.43 |
|
|||||||
|
|||||||||
|
Total Funds to be Passed Along |
53,558.22 |
|
|||||||
|
|||||||||
|
Funds Passed Along through 8/04 |
54,000.00 |
|
|||||||
|
|||||||||
|
Funds Remaining to be Passed Along |
(441.78) |
|
|||||||
|
Use |
|
||||||||
|
|||||||||
|
Net Income After Pass Along |
55,403.23 |
|
|||||||
|
Assets |
Liabilities |
||||||||
|
Checking (FirsTrust) |
37,855.50 |
Phanadelphia |
2,269.20 |
||||||
|
Crestar (SunTrust) |
14,558.27 |
PSFS grant |
2,501.00 |
||||||
|
Money Market (PNC Bank) |
3,526.55 |
Pass Along Liability |
|||||||
|
PNC Bank Checking |
4,536.60 |
Total Liabilities |
4,770.20 |
||||||
|
Advance Accounts |
(1,229.04) |
||||||||
|
Withheld Interest |
925.55 |
Equity |
|||||||
|
Ending Equity |
55,403.23 |
||||||||
|
Total Assets |
60,173.43 |
Total Liabilities and Equity |
60,173.43 |
||||||
ConJosé, the 60th World
Science Fiction Convention
Report to 2004 WSFS Business Meeting
Restatement of 2003 Report
After making our report to the 2003 WSFS Business Meeting, ConJosé discovered a small number of errors and also incurred adjustments to its fiscal year ending June 30, 2003. The net change is only $287; however, in the interests of full disclosure, a copy of our restated 2003 report is attached.
2004 Report and Activity after June 30, 2004
A copy of our report for the fiscal year ending June 30, 2004 is attached. We have attempted to differentiate convention-related activity from non-convention activity generated by our corporate parent, primarily consisting of grant payments. As of June 30, 2004, our remaining balance reportable to WSFS was $7,878. Since that time, we have issued a grant of $3,000 to purchase high quality shipping cases for the Worldcon historical exhibits (these cases should be available in time to pack portions of the exhibits at the end of Noreascon 4). We have funded two $500 scholarships to send two promising convention-runners from the San Francisco Bay Area to the SMOFCon conrunning convention in Washington DC this December. We also granted $600 to the online magazine Strange Horizons (http://www.strangehorizons.org/) to pay for web hosting fees, and we have issued a challenge grant on behalf of Clarion West and will match up to $1000 in donations to Clarion West, as we did for Clarion last year. These expenditures will appear in our report to the 2005 Business Meeting.
We believe that WSFS did not intend for Worldcons to hold onto operating surpluses indefinitely, and that the spirit of the rules regarding financial reporting implies that WSFS expects Worldcons to spend their surplus funds in a reasonably timely manner on projects beneficial to fandom. We continue to spend our remaining reportable balance on grants and other activities that we think meet that standard. Our current goal is to make our Final Report to either the 2005 or 2006 Business Meetings.
ConJosé Asset Management Committee
WSFS Constitution section 2.9.4 says, in part, that the “Worldcon or NASFiC Committee, or any alternative organizational entity established to oversee and disburse that surplus, shall file annual financial reports….” On July 17, 2004, ConJosé’s parent corporation, San Francisco Science Fiction Conventions, Inc. (SFSFC), discharged the ConJosé Worldcon Operating Committee, thanking it for its work. SFSFC then established a ConJosé Asset Management (CJAM) Committee and charged it with managing the remaining assets and residual responsibilities of ConJosé. For the purposes of section 2.9.4, the CJAM Committee of SFSFC is the “alternative organizational entity” responsible for future reports to WSFS regarding the 2002 Worldcon.
Send any questions regarding ConJosé’s financial reports to controller@conjose.org. Send questions regarding any other residual obligations of ConJosé to info@conjose.org. For information about requesting grants from SFSFC Inc., write to secretary@sfsfc.org. Our postal mail address for SFSFC and ConJosé is PO Box 61363, Sunnyvale CA 94088-1363, USA.
Kevin Standlee
Tom Whitmore
Cindy Scott
ConJosé Asset Management Committee
August 14, 2004
ConJosé
60th World Science Fiction Convention
Income and Expense Statement Summary1
For 12 Months Ending June 30, 2004
All amounts US$
Previous Reported Balance as of June 30, 2003 $60,516
Income
Facilities: Comp Rooms and Suite Sales $975
Advertising Sales $700
Transit Pass Refunds $210
Sales to Members2 ($632)
Miscellaneous3 $214
Total Income $1,467
ConJosé Operating Expenses
Chair Division
Travel Expenses, Pre-Con Meetings4 $7,409
Travel Expenses, Extra Pre-Post Con5 $5,689
Staff Thank-You Gift $1,116
ASCAP/BMI License Fees $504
Other6 $443 $15,161
Hospitality Division
Thank You Parties $2,370
2003 Business Meeting Coffee $1,356
Other $371 $4,096
Miscellaneous
Post-Con Mailing to Supporting/No-Shows $4,673
Post-Con Exhibit Storage $2,895
Other8 $2,032 $9,600
Total Expense $28,858
Net Ordinary Income ($27,391)
Other Income/Expense
Interest Earned $370
Interest Transferred to SFSFC9 ($1,255)
Gain (Loss) on Currency Exchange $934 $49
Net Income Before Reimbursements ($27,343)
Membership Reimbursements10 $11,079
Net Income Before Pass-Along Funds ($38,422)
Pass-Along Funds Paid11 $9,467
Net Income Before SFSFC Expenses ($47,889)
SFSFC Expenses/Grants
Interaction: Hugo Rockets $2,000
Clarion $1,000
Promoting Worldcon $500
Comic Book Legal Defense Fund $500
SFSFC Open Meeting, March 200412 $500
Other13 $250 $4,750
Net Income 12 months ended June 30, 2004 ($52,639)
Equity Balance as of June 30, 2004 $7,878
Notes:
1: Income & Expense Summary – For a full, much longer version of this statement, contact ConJosé at controller@conjose.org or write to PO Box 61363, Sunnyvale CA 94088-1363 USA.
2: Sales to Members – Includes adjustment for incorrectly booked membership income that was actually royalty due Fo’ Paws.
3: Miscellaneous – Liquidation of assets and refund from parent corporation of expenses incurred on their behalf.
4: Travel Expenses, Pre-Con Meetings – ConJosé reimbursed travel expenses incurred by members living outside of the San Francisco Bay Area who traveled to pre-convention planning meetings.
5: Travel Expenses, Extra Pre-Post Con – ConJosé reimbursed additional travel expenses including extra hotel nights outside of the “core” Wednesday through Monday nights incurred due to members’ responsibilities requiring them to arrive early or stay late.
6: Chair: Other –Storage Locker, telephone expenses.
7: Hospitality: Other – Shipping, communications expenses, promotional party expenses incurred in past years. Includes revenue from ConSuite “fire sale” of leftover supplies.
8: Miscellaneous: Other – Membership refund, Advertising refund, postage, bank charges, credit card fees, web site and computer/IT fees.
9: Interest Transferred to SFSFC – Interest earned on a Worldcon’s surplus is not reportable to WSFS, as a consequence of WSFS Constitution section 2.9.4. ConJosé transferred interest earned on its surplus after September 2002 to its corporate parent, San Francisco Science Fiction Conventions, Inc.
10: Membership Reimbursements – This is in addition to $96,873 in reimbursements reported to the 2003 Business Meeting, and includes expenses related to reimbursement such as envelopes and postage.
11: Pass-Along Funds Paid – This is in addition to $30,000 reported to the 2003 WSFS Business Meeting. ConJosé calculates that its operating surplus subject to PAF is $65,129 and its minimum PAF commitment is $32,596. ConJosé calculates that it has paid forward approximately 60% of its subject-to-PAF surplus; therefore, no further PAF payments are due. ConJosé has further directed that any PAF payments due ConJosé should be directed to the next Worldcon not yet held who can use the money.
12: SFSFC Open Meeting, March 2004 – In March 2004, SFSFC held an “Open Meeting” to invite Bay Area fan groups to submit ideas for how SFSFC could work with them in various ways.
13: SFSFC Expenses/Grants: Other – Corporate web site maintenance and hosting.
ConJosé
60th World Science Fiction Convention
Balance Sheet
For 12 Months Ending June 30, 2004
All amounts US$ unless noted
Assets
Current Assets
USA Checking $9,128
Bulk Mail Account $3 $9,131
Fixed Assets
Mailbox Key $2 $2
Total Assets $9,133
Liabilities & Equity
Liabilities
Accounts Payable $1,255 $1,255
Equity
Total Equity $7,878 $7,878
Total Liabilities & Equity $9,133
ConJosé
60th World Science Fiction Convention
Income and Expense Statement Summary1
July 1999 through June 2003 – RESTATED June 30, 2004
All amounts US$
Income % of Income Change from Original
Memberships $710,801 72% $481
Art Show $144,972 15% $0
Dealers Room $61,393 6% $0
Pass-Along Funds Received $27,040 3% $0
Sales to Members $7,436 1% $0
Advertising Sales $6,300 1% $0
Grants & Donations $5,934 1% $0
Miscellaneous5 $16,771 2% $0
Total Income $980,646100% $481
Expenses
Facilities Division
Convention Center Rental $111,000 $0
Decorator6 $128,305 ($10,000)
Other6,7 $62,935 $302,241 31%$10,000 $0
Exhibits Division
Art Show8 $134,371 $0
Dealers Room $6,645 $0
Exhibits $8,656 $149,671 15% $0 $0
Publications Division
Pre-Convention Publications $35,730 ($100)
At-Convention Publications $55,618 $0
Other9 $2,066 $93,414 10% $0 ($100)
Support Services Division
Technical Equip/Svcs $30,054 $0
Office Expenses $33,226 $0
Treasury $16,832 $130
Other10,11 $17,243 $97,355 10% ($0) $129
Member Services Division13
Registration $23,200 $65
Childcare $12,890 $0
Other12 $5,245 $41,335 4%($23,135) $65
Hospitality Division
Con Suite/Fan Lounge $22,546 $0
Hugo Nominee Party 2001 $5,096 $0
Other14 $8,803 $36,445 4% $0 $0
Programming Division
Guest of Honor Expenses $16,087 $0
Green Room $5,307 $0
Other15 $10,351 $31,745 3% $0 $0
Fairy Godfather Division
Hugo Awards16 $10,686 $0
Tours, Transit Passes $4,210 $0
Other17 $2,342 $17,239 2%($1,163) ($1,163)
Events Division18
Masquerade $4,067 $0
Hugo Awards Ceremony19 $4,333 $0
Other20 $2,090 $10,491 1% $0 $0
Chair Division
Miscellaneous21 $8,370 $8,370 1% $0
Total Expense $788,304 80% ($1,068)
Net Ordinary Income $192,342 20% $1,550
Other Income/Expense
Interest Earned $7,130 $5
Gain (Loss) on Currency Exchange ($12,083) ($1621)
Net Other Income (Expense) ($4,952) ($1,616)
Net Income Before Reimbursements $187,389 19% ($67)
Membership Reimbursements2 $96,873 10%
Net Income Before Pass-Along Funds $90,516 9% ($287)
Pass-Along Funds Paid3 $30,000 3%
Net Income as of June 30, 20034 $60,516 6% ($287)
Notes:
1: For a full, much longer version of this statement, contact ConJosé at controller@conjose.org or write to PO Box 61363, Sunnyvale CA 94088-1363.
2: Additional reimbursements were paid after June 30, 2003. If you think you were entitled to reimbursement and have not received it, contact ConJosé at the address in Note 1.
3: ConJosé still has remaining convention-related expenses not reflected on this statement. Note that this statement reflects the committee's status as of the end of our most-recent fiscal year, June 30, 2003, and we have incurred additional expenses since then.
4: This figure is the anticipated starting figure for ConJosé's report to the 2004 WSFS Business Meeting.
5: Income: Miscellaneous – Comp room resale, ice sales, Scooter rental, Masquerade, tour tickets and transit passes, writers’ workshop, childcare fees, video arcade royalty.
6: Facilities: Decorator/Other – Typographical error in original report.
7: Facilities: Other – Security, Telephones, First Aid, Traffic Control, gratuities, Civic Auditorium and Hotel meeting space rental.
8: Includes payments to Artists.
9: Publications: Other – Press Room, miscellaneous publication administration.
10: Support Services: Other – Pre-con promotional parties, Staff Lounge, Volunteers, Logistics, Internet Lounge, IT Expenses.
11: Support Services: Other – Figures do not appear to sum due to rounding. ($0) is actually ($0.35).
12: Member Services: Other – Scooter rental, sales to members, film program equipment.
13: Member Services Division – There was an error in the original report’s formulas for this section. Reported Registration expenses of $23,135 were reported twice but only included in the division total once. Because this report corrects the double-reporting error, the total changes for this section do not appear to sum properly.
14: Hospitality: Other – FanSpace, additional catering, post-con thank-you parties.
15: Programming: Other – Children’s programming equipment, specific room fees, IATSE fees, Dances sound and lighting, Writers’ Workshop.
16: Fairy Godfather: Hugo Awards – cost of manufacturing trophies, bases, nominee pins and shipping trophies to recipients no present; mailing to members of MilPhil advising them of their right to nominate for 2002 Hugo Awards and mailing 2003 Nominating Ballot to ConJosé members.
17: Fairy Godfather: Other – Site Selection ballot printing, Business Meeting additional microphones, Mark Protection Committee donation.
18: Events Division – Technical and Facilities costs are in other divisions.
19: Events: Hugo Awards Ceremony – Includes cost of pre-ceremony reception.
20: Events: Other – Opening/Closing Ceremonies, stage signage, sign language interpreters, Patrick Stewart appearance additional expenses.
21: Chair: Miscellaneous – ASCAP/BMI licenses, conference calls, donation refund, chair telephone expenses, at-con division meetings.
ConJosé
60th World Science Fiction Convention
Balance Sheet
July 1999 through June 2003 – RESTATED June 30, 2004
All amounts US$
Assets
Current Assets Change from Original
USA Checking $6,184 $593
Money Market Account $47,318 $0
Canadian Agent Account CA$ 7,508$5,576 $0
Euro Agent Account EU€ 945$1,081 $0
UK Agent Account GB£ 268$443 $0
Bulk Mail Account $3 $60,604 $0 $593
Fixed Assets
Computer Equipment $550 $0
Mailbox Key $2 $0
Office Equipment $240 $792 $0 $0
Total Assets $61,396 $593
Liabilities & Equity
Liabilities
Payables $880 $880
Equity
Total Equity $60,516 ($287)
Total Liabilities & Equity $61,396 $593
Torcon 3 report to WSFS Business Meeting at Noreascon 4 - 2004
It is with regret that Toronto World Science Fiction Convention in 2003, the corporation which operated Torcon 3, the 61st World Science Fiction Convention, reports to the 2004 Business Meeting of the World Science Fiction Society that it does not have financial statements available to present at the meeting.
The Corporation held its Annual General Meeting of members of the Corporation on May 15, 2004. At that meeting, the Board of Directors and Convention Chair did not present financial statements for the fiscal year ended December 31, 2003 for the Membership to approve. The AGM was adjourned until June 12, 2004. At the continuation of the meeting, the Convention Chair presented to the Members a financial statement which the Members did not approve. The Members appointed a finance committee which was directed to prepare financial statements. The committee was directed to emphasize accuracy over speed.
A new Board of Directors was also elected at the AGM.
The Members also directed the Board to only make expenditures concerning operations until such time as the December 31, 2003 financial statements are approved at a special meeting of the Members.
At the most recent meeting of the Board of Directors on August 16, 2004, the finance committee reported that it would not have financial statements ready in time for financial statements to be presented to the WSFS Business Meeting.
As soon as financial statements are approved, they will be made available to members of the World Science Fiction Society.
Some general financial information can be presented:
Torcon 3's finances are healthy.
As of July 31, 2004 the Corporation had over Cdn$125,000 (approx. US$96,500) in its bank accounts and short term investments. In addition there are still sizable receivables outstanding for souvenir book advertising, and Goods and Services Tax rebate. There are minimal known outstanding trade payables.
Passalong funds of Cdn$64,296 (US$43,000) were received by Torcon 3.
Passalong funds of Cdn$60,231 (US$46,500) have been paid out by Torcon 3
Reimbursements to volunteers, staff and program participants have not yet been paid out. Calculations of the amounts and persons to be reimbursed are continuing and reimbursements are expected to be paid out as soon as possible after the Members of the Corporation have unfrozen the funds of the Corporation.
Noreacon Four Financial Report
Through July 2004
|
Income |
|
|
Donation |
105.00 |
|
Interest |
7,434.30 |
|
Chairman's Discresionary Practical Joke Fund |
262.21 |
|
Pass Along Funds |
44,503.29 |
|
Art Show |
21,219.00 |
|
Dealers' Room Fees |
52,105.00 |
|
Miscellaneous |
266.13 |
|
Publications |
22,244.00 |
|
Registration |
601,215.00 |
|
Total Income |
749,353.93 |
|
|
|
|
Expense |
|
|
Bank Fees |
36.11 |
|
Internet |
979.00 |
|
Fannish Ads |
4,093.75 |
|
Flyers |
1,422.94 |
|
Hospitality Fuctions |
4,619.70 |
|
Marketing Display Banners |
49.23 |
|
Mundane Ads |
260.46 |
|
Sales To Members |
234.68 |
|
Specialized Materials |
2,326.88 |
|
Table Expenses |
205.90 |
|
Committee Meetings |
1,906.48 |
|
Software |
1,273.66 |
|
Web |
607.00 |
|
Government Taxes & Fees |
1,322.58 |
|
Goh Travel |
3,940.09 |
|
Awards/Statues |
4,595.71 |
|
Nominee Amenities |
921.00 |
|
Miscellaneous |
310.78 |
|
Legal Fees |
418.00 |
|
Nesfa Clubhouse Donation |
8,700.00 |
|
Apa-Mcfi |
67.88 |
|
General Supplies |
950.17 |
|
Postage |
1,476.49 |
|
Stationary |
1,515.65 |
|
Credit Card & Bank Fees |
14,944.86 |
|
Treasurer Expenses |
837.71 |
|
Logistics |
2,235.79 |
|
Sign Shop |
3,511.21 |
|
Photocopiers, Small |
149.98 |
|
Den Other Supplies |
16.76 |
|
Volunteers Mailings |
22.20 |
|
Friday Pm Stage Decoration |
540.70 |
|
Masq Half-Time |
2,000.00 |
|
Opening/Closing Ceremonies |
181.16 |
|
Art Show Administrative |
302.89 |
|
Building New Lights |
574.37 |
|
Communication With Dealers |
7.36 |
|
Decorations For Concourse |
89.18 |
|
Facilities |
12,100.00 |
|
Prof. Day Care Service |
5,871.25 |
|
Badges |
281.33 |
|
Installment Plan Postage |
332.55 |
|
Program Misc Admin |
155.74 |
|
Restaurant Guide |
34.94 |
|
Hugo Pin Postcard Printing |
390.75 |
|
Progress Reports |
31,847.32 |
|
Retro Hugo Booklet Print |
1,250.00 |
|
Press Relations |
41.98 |
|
Other |
398.00 |
|
Po Box Rental Fee |
540.00 |
|
Total Expense |
120,892.17 |
|
|
|
|
Net Income |
628,461.76 |
|
|
|
|
TOTAL ASSETS - Cash and Equivanent |
653,506.17 |
|
|
|
|
LIABILITIES |
|
|
scooter rental |
7,420.00 |
|
wheelchair rental |
-105.00 |
|
site selection voting fee |
6,800.00 |
|
temporary |
404.73 |
|
Worldcon shipping cases |
3,000.00 |
|
N4 paymentplan |
2,165.00 |
|
Total Liabilities |
19684.73 |
|
|
|
|
TOTAL LIABILITIES & EQUITY |
633,821.44 |
Interaction Financial Report
LACON IV8/28/2004
|
Admin |
($26,024.24) |
|
Interest |
$357.15 |
|
Internet expenses |
($322.17) |
|
Memberships |
$126,952.32 |
|
Pass-a-long funds |
$16,162.21 |
|
Publications |
($4,448.48) |
|
Publicity |
($1,621.08) |
|
Transfer from SCIFI(L.A.con III) |
$31,144.36 |
|
|
|
|
Total: |
$142,200.07 |
|
Profit/Loss Statement |
||||
|
Seattle NASFIC |
||||
|
DBA Cascadiacon |
||||
|
June 2003 to June 30, 2004 |
||||
|
Ordinary Income/Expenses |
||||
|
Income |
||||
|
Presupport |
$887.60 |
|||
|
Membership |
$19,223.32 |
|||
|
Donations |
$780.00 |
|||
|
Pass Along Funds |
$568.99 |
|||
|
Total Income |
$21,459.91 |
|||
|
Gross Profit |
||||
|
Expenses |
||||
|
Ads/Publications |
$4,992.03 |
|||
|
Bank Fees |
$195.01 |
|||
|
Hotel |
$10,000.00 |
|||
|
Receptions |
$1,750.00 |
|||
|
Supplies |
$97.50 |
|||
|
Other |
$130.00 |
|||
|
Total Expense |
$17,164.54 |
|||
|
Net Income |
$4,295.37 |
|||
|
Balance Sheet |
||||
|
Seattle NASFIC |
||||
|
DBA Cascadiacon |
||||
|
June 2003 to June 30, 2004 |
||||
|
ASSETS |
||||
|
Current Assets |
||||
|
Checking |
$5,601.19 |
|||
|
Credit Card |
$3,142.66 |
|||
|
Pay Pal |
||||
|
Total Assets |
$8,743.85 |
|||
|
Accounts Receivable |
$- |
|||
|
Fixed Assets |
$- |
|||
|
TOTAL ASSETS |
$8,743.85 |
|||
|
LIABILITY & OWNERS EQUITY |
||||
|
Liabilities |
||||
|
Current Liabilities |
||||
|
Accounts Payable |
$- |
|||
|
Long Term Liabilities |
$28.10 |
|||
|
Total Liabilities |
$28.10 |
|||
|
Equity |
||||
|
Retained Earnings |
$4,420.38 |
|||
|
Net Income |
$4,295.37 |
|||
|
Total Equity |
$8,715.75 |
|||
|
TOTAL LIABILTIES & EQUITY |
$8,743.85 |
|||